News
ARMA Canada Conference - Nanaimo!
Well, the flower pickers are starting to harvest the daffodils for shipment to the rest of Canada and the annual flower count runs from March 01 to 07. These are the signs of spring on Vancouver Island. The primulas, tulips, daffodils and snowdrops are opening. The magnolias are getting set to bloom. With spring starting this early, imagine what the early summer can bring? Join us in Nanaimo at the beginning of June to find out.
ARMA Intl conference education monitors
It is that time again for members to become an education monitor at the ARMA International Annual Conference and Expo. We rely on the education monitors to ensure that each education event is a success.
Here is a brief overview of the responsibilities of an education monitor:
- In exchange for a complimentary registration, education monitors are assigned to work two full-days during Conference and Expo. This leaves monitors two free days to attend education sessions and visit the Expo floor. Monitors are also free to attend the general sessions.
- Education monitors work and monitor only one room or location each day. This allows them to be familiar with one location, reducing problems that might occur throughout the day.
- Education monitors are assigned as room monitors, floaters (hall monitor/assistant), or poster-session monitors.
free webinar: Safeguarding Electronic Record Integrity
A very timely webinar addressing issues regarding how best to secure your data and electronic files, presented by Bob Flinton, VP of Marketing and Product Management at Surety.
Date/Time
Wednesday March 7, 2012, 12:00 – 1:30. Webinar will begin at 12:15.
James Bay New Horizons, 234 Menzies Street (corner of Michigan and Menzies), Main Room
Cost
Members: FREE!Non-members: once again... FREE!
Registration and Contact
Although this event is free, we would appreciate it if you would register so we can be prepared.
Contact for more information: Pearl Wilton 250-419-4457
Lunch
Please bring your own lunch. Coffee and tea will be provided. If you need to purchase lunch, the map above shows a number of restaurants to the south of the facility.BC PSA job posting: 3 Archivist positions at IAO
Information Access Operations (IAO) is the corporate information management organization providing records management and freedom of information services to BC government ministries and other public bodies.
As Archivist, you will identify government records that must be preserved to protect government and citizen rights, uphold government accountabilities, meet long-term legal, fiscal, audit and operational requirements, and preserve the province’s documentary heritage. Focused on achieving results as well as providing high quality service, you will develop Operational Records Classification Systems (ORCS) and other classification, retention and disposition schedules in compliance with legislative and client requirements. A skilled problem solver with advanced analytical abilities, you will determine the final disposition of government information holdings based on an analysis of the enduring evidential, historical and legal values to the government and the public. If you are a dynamic archival professional who is interested in advising government ministries and agencies on management, classification, and disposition of government information holdings throughout the life cycle, then we look forward to your application.
Great Northwest Region conference
Join us for the 2012 GNW Region Conference in Boise Idaho hosted by the Boise Valley Chapter of ARMA. This two day premiere event presents topics that Records Managers and other professionals need to deal with today's information management challenges. Topics include:
- Discovery and legal hold issues.
- Effective information management strategies.
- E-mail archiving.
- Laws on social media.
- Strategies to effectively manage electronic information.
- Electronic records retention issues.
- The most critical reports that need to be created
- How to best measure the success of your records management program
- Ways to highlight increased productivity by going paperless
- How to present the impact on the bottom line
- next Whining About Records Conference
- 2012 Canada Conference update
- Communications plan for the Region’s Chapters
- Marketing our Spectacular Region
- Budgeting @ the Chapter level
- Succession plans for boards
- ARMA Canada update
- ARMA International update
- Grants, Sessions of Month
- ARMA International Educational Fund
- Ensure nominee is under the age of 35 or been in the field for five years or less
- Ensure nominee is an ARMA Canada member in good standing
- Submit a letter outlining the nominee's career accomplishments and chapter participation
- Provide reference letters from chapter members
- Facilitating and sustaining day-to-day operations
- Supporting predictive activities such as budgeting and planning
- Assisting in answering questions about past decisions and activities
- Demonstrating and documenting compliance with applicable laws, regulations, and standards
ARMA Intl Educational Foundation Annual Report
The Foundation helps enhance the profession and helps people succeed by improving their ability to solve real worl records and information management problems through awarding scholarships, supporting international education, and funding relevant research. ARMA Vancouver Island, as with other ARMA Canada chapters, has been a long-time active supporter of the foundation.
This year's report contains information regarding current scholarships, research grants, and active programs such as the African Book Project.
Job Posting: Corporate Records Officer for BC Pension Corp
The Corporate Records Officer leads and directs the management of recorded information and is responsible for the overall planning, management and control. Directs, designs, develops, and implements the Corporation’s classification systems (ARCS/ORCS) and creates, updates, and maintains records retention schedules including records management training programs. Researches, evaluates, recommends, and manages the implementation of processes, standards and tools to facilitate access to and conformance with records management policy and practice.
Webinar: Top 7 1/2 Essential Metrics for Records Managers
Want to gain better insight into your company’s information? Ready to develop reports that highlight the cost savings you’ve achieved? Want to show the effectiveness of your compliance policies? How about proving the need to go paperless? During this informative webinar, you’ll explore the top 7 1/2 metrics that will dramatically enhance your ability to manage records. This must-attend event dives into issues that you deal with every day, demonstrating how to best understand, analyze and act on them.
records co-ordinator position
A unique opportunity awaits an organized individual with strong skills in managing records and coordinating correspondence.
The Tax Appeals and Administrative Services Branch is responsible for the resolution of all appeals to the minister under the various tax and resource revenue statutes governed by the ministry, as well as coordinating and managing, in consultation with Revenue Programs Division, the appeals to court under the same statutes.
As Records and Litigation Coordinator, you maintain the branch’s ORCS/ARCS record management system, including physical maintenance of files and annual culling of files for offsite storage and retrieval.
1st Annual Mountain Pacific Summit
Ten chapter leaders from across the Mountain Pacific region congregated for a full-day meeting on Oct 02 in Kelowna, BC. Items on the agenda included:
North Saanich Records Manager position
The District of North Saanich invites applications for the full-time position of Records Coordinator. Working in the Corporate Services Department the Records Coordinator is responsible for coordinating the management of the District’s records, advising on records management issues, as well as advising and training staff in other departments on the management of their records and information. The position also provides administrative support to day-to-day operations of the Corporate Services Department and the District's human resource functions.
Annual General Meeting
The ARMA Vancouver Island Annual General Meeting will be held at 5pm on Wednesday, June 29 in the Kennedy Snug in the Bard and Banker Pub (see left sidebar for link to map). Come meet your outgoing board members, vote on new board positions for next year, discuss upcoming chapter plans and member benefits, recap the Canadian conference in Charlottetown, and talk excitedly about the conference in Nanaimo next year!
TAB Canada Young Leadership Award
TAB and ARMA Canada are pleased to announce the first annual TAB Young Professional Award of Excellence and Leadership Training Sponsorship, which will recognize the accomplishments of young Canadian professionals in the Records and Information Management field.
"We believe it is essential to foster and encourage the growth of strong leaders. The Award is meant to celebrate an up-and-coming records management practitioner who has shown an exemplary commitment to their career," says Ross Nepean, Vice-President of Marketing at TAB.
In order to nominate a Young Professional for the award, applicants must:
Note: the deadline for applications has been extended to April 15
2012 Conference
Exciting news! The ARMA Canada Conference scheduled for June 3-6, 2012 will be held right here on the West Coast in the beautiful city of Nanaimo, British Columbia. Out Vancouver Island chapter along with the Vancouver chapter will co-host this event. Mark your calendars now, and plan to attend this great educational opportunity and vendor expo. If you have never attended a national conference before, and for those of you who have had the pleasure before, this is your chance to learn from leading professionals, make important contacts, and prepare yourself for the future of records and information management. Set your sails for 2012 and mark your course for Nanaimo!
BCTF seeking Records Analyst
The BC Teachers’ Federation is seeking an experienced Records Analyst to work in its Information Services Department. This is a full-time permanent position.
As Records Analyst you will be working with a project team to implement an electronic document management system (EDMS), Livelink. Additionally, as part of this team, you will participate in the planning, development and maintenance of the records management program including the review and classification of Federation records.
Generally Accepted Recordkeeping Principles
Records and recordkeeping are inextricably linked with any organized activity. It is only through the information an organization records in the normal course of business that it can know what it has done and effectively plan what it will do in the future. As a key resource in the operation of any organization, records must be created, organized, secured, maintained, and used in a way that effectively supports the activity of that organization, including:
Download the full GARP manual here.
Whining About Records photos
In the words of Bruce Schinkelwitz, MAS CRM, one of the presenters at the conference:The Kelowna conference was one of the best I've attended. Great job to the whole conference team. Thanks, Bruce!
Photos of the conference are available here.
...more news
Mtn/Pacific Chapters
ARMA Intl Resources
Events
Next meeting
-
AGM
Thurs, July 12
5:00pm
Location: tbd
Photo Credit
Tsehum Harbour, April 2012, Pearl Wilton, ARMA VI Treasurer
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